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Booking

Booking

HKU sports facilities are first allocated on an annual basis to various user groups and programmes according to a priority list that has been approved by CSE Management Team. Once the requirements of these groups have been satisfied, bookings are accepted from students and sports card holders, and various internal and external groups.

Details of Individual Booking, Internal Group Booking and External Group Booking are listed below:

Individual Booking

1)
Online Individual Booking (only for HKU students and staff with HKU portal account)
All HKU Full-time students and staff with HKU portal account are welcome to make booking via the Booking System for FREE (Daily quota, floodlight charge and guest fee will apply).
2)
Individual Booking by Phone (for sports members without HKU portal account)
To book facilities, please call CSE’s booking hotline 2819-4427 (Stanley Ho Sports Centre) or 3910-3568 (CSE Suen Chi Sun Hall Multi-purpose Room).
Scale of Charges
Entitlement and regulations regarding different types of members:
Individual users are strongly advised to read the following regulations which govern the use of different sports facilities before they start their activities:

Internal Group Booking

Student/Staff groups which wish to make use of CSE facilities should first receive approval from their respective authorities. The procedures are detailed below:

A. Student Groups
Student procedures

Both CCSO and CSE registrations are required and they must be renewed on an annual basis or when a new cabinet is appointed, whichever is earlier.

B. Staff Groups
Staff procedures

Registrations have to be renewed in April each year or when a new cabinet is appointed, whichever is earlier.

For details about booking quota assignments and definition of “quota”, please refer to the Internal Group Booking Policy.

Guest coach/team/player/official entry request : https://fm.cse.hku.hk/
(Please submit your request at least 3 working days in advance of your booking)



Scale of Charges
Charges for Floodlight Usages and Guest Teams’ / Visitors’ Entries.

Special Group Bookings
Groups wishing to book the following venues should submit a completed “Internal Group Special Booking Application Form” at least 4 weeks prior to the proposed event date.

  • Athletics Track & Field (Full stadium)
  • Grass Soccer Pitch (Pitch 3)
  • Whole Swimming Pool
  • Whole Indoor Sports Hall
Each registered internal group is entitled to 8 hours of special booking(s) every year. Internal Groups are strongly advised to read the following regulations / policies before organizing any activities for their members. Applicants will receive group registration results and special booking confirmation messages by emails. For enquiries, please feel free to contact our Booking Officer at 3910 3558 or csebooking.officer@hku.hk.

External Group Booking

HKU supports community sports participation and welcomes schools making bookings at our sports facilities especially during non-peak hours (08:00-16:30) on weekdays. Occasionally, HKU will allow organizations to run major events at peak hours. The incomes generated will be used to support the facilities operations as well as HKU sports centres’ future developments.

Bookings can normally be made as early as 3 weeks prior to the event date. For hirers who wish to make bookings more than 3 weeks in advance of the event date, please call or email the booking officer to seek approval from the Management first. Such bookings will be subject to at least 10% surcharge to the hiring fee. Additional surcharges will apply to bookings with special requests in venue setup, and based on factors like catering service, scale of event, use of special equipment, number of attendees, etc. Waiver to any fee requires justification and hirers may be asked to provide relevant documents to support the requests.

School/Organization which is the first time wishing to hire our sports facilities can check out the list of facilities and the scale of charges first, and then send a Booking Inquiry specifying the needs to the Booking Officer at csebooking.officer@hku.hk or call them during office hours (0900-1230 & 1400-1700) at 3910 3558. For returning hirers, please check the venues’ availability before submitting an application via the External Group Online Booking System (EGOBS).

Same as centrally administered facilities in the HKU Main Campus, booking requests from external groups will be considered on a case-by-case basis, provided that the intended activities do not infringe the law. Approval is given only in exceptional circumstances. In general, appeal against rejection of application will not be accepted.
The following application forms are only used when the hirer cannot use the External Group Online Booking System (EGOBS):
External Booking Form (updated on Feb 2023)
Climbing Wall Booking Form (updated on Feb 2023)
For mega event, package price instead of normal scale of charges may apply.